Option required : Inventory
Allowed profile : Brand manager

Selling stocks on Le New Black puts 4 operations into action:

• How the Available to Sell is defined
• Displaying stock availability
• Controlling stock availability when placing an order
• Order quantities automatic adjustment
• Order confirmation blocked when stock is unavailable 

All these operations rely on the stock availability calculation that determines how much of an SKU can be sold, depending on its stock and on currently pending orders. Stock availability will be referred as available to sell (or ATS) and currently pending orders will referred as allocated orders (read more about Allocation rules). Let's first review how stock availability calculation works.

How the Available to Sell is defined

The basic formula for calculating stock availability is:

Available-to-sell = Stock - Allocation Stock = the stock quantity as registered in Le New Black
Allocation = the ordered quantity as registered in Le New Black

Orders taken into account for allocation depends on which stock control mode is defined in your account (see Selecting your stock control mode for more information):

Simple mode = open for buyer + open for brand
Advanced mode = open for buyer + open for brand + confirmed + invoicing

Here is a brief example for some SKUs:

Displaying stock availability

To display available stock in your web showroom, please follow these steps:

1. go to Settings wheel > Settings 
2. click on the Inventory tab, set Show Available-To-Sell to Yes

This will display the available to sell in the following screens (see screenshots below):

• products page
• order cart
  
  

Controlling stock availability when placing an order

When placing an order on an in-stock collection, stock availability is controlled for each quantity placed. When attempting to place a quantity exceeding the available-to-sell, the form will automatically correct the quantity to match the available-to-sell.

Stock availability is controlled in the following contexts:

• in-stock order create or edit by a brand
• in-stock order create or edit by a buyer
• Excel in-stock order import

Order quantities automatic adjustment

When reopening an in-stock order to edit its products, stock availability is controlled: if quantities are not available anymore, they are automatically adjusted to match the current available-to-sell.

Order quantities can be adjusted in the following contexts (see example below):

• in-stock order edit by a brand
• in-stock order edit by a buyer
• Excel in-stock order import
  
  

Order confirmation blocked when stock is unavailable 

When reviewing a pending order in the brand's back-office, stock availability is controlled: if quantities are not available anymore, order confirmation is disabled and missing stock errors are displayed.

Order confirmation is disabled in the following contexts (see example below):

• orders listing in brand back-office
• order page in brand back-office