TexasWin integration

TexasWin + Le New Black integration overview

TexasWin is an on-premise ERP system that lets you manage financial, accounting, CRM and catalog. Le New Black acts as a collaborative B2B portal and a sales rep facing app that sends B2B orders back to TexasWin.

 

	The connector uses automated file transfer via Le New Black FTP to exchange data
	TexasWin and Le New Black are both pushing and pulling files
	The connector requires configuration in Le New Black and TexasWin

 

Data flows

Data flow: Products

Reference 

• Full file template: see in Google Drive (mapping based on Le New Black standard)
• Data flow: from ERP to LNB

Facilities

• Your product data will reflect the master product data hosted in TexasWin.
• You will click a button in Le New Black to import products from TexasWin.
• Your category data including subcategories will also be imported
• You description, composition, weight and customs code data will also be imported

Data flow: Prices

Reference 

• Full file template: see in Google Drive (mapping based on Le New Black standard)
• Data flow: from ERP to LNB

Facilities

• Your prices data will reflect the master prices data hosted in TexasWin.
• You will click a button in Le New Black to import prices from TexasWin.

Callouts

• Price lists have to be configured in Le New Black first by your account manager.

Data flow: Inventory stock levels

Reference 

• Full file template: see in Google Drive (mapping based on Le New Black standard)
• Data flow: from ERP to LNB

Facilities

• Your inventory data will reflect the available-to-sell quantities from TexasWin.
• Inventory will be imported into Le New Black according to a schedule that you determine.
• You will be able to trigger this import manually by clicking a button from Le New Black if you need to refresh your stock level earlier.
• The inventory is based on either EAN13s.

Data flow: Orders

Reference 

• Full file template: see in Google Drive
• Data flow: from LNB to ERP

Facilities

• You will be able to select orders to be exported from Le New Black.
• Orders will be transferred from Le New Black according to a schedule that you determine.
• You will be able to trigger this export manually by clicking a button in Le New Black if you need to send orders earlier.

Callouts

• Products without EAN13/SKU codes won't be exported.
• Customers without a valid TexasWin customer reference will block the order export.
• Orders not linked to a season won't be exported.
• After the order has been exported from Le New Black, any further changes must be done directly into TexasWin.

Integration project

Who's assigned from your team

Your TexasWin Administrator, or someone technical who is familiar with your specific setup. A Sales Manager who understands your business, and your merchandising strategies. 

Who's in charge at Le New Black

Your account manager will be taking care of the whole process from day 1. He/she'll be doing:

• Asking questions about your specific TexasWin setup and sales process.
• Working with TexasWin as they configure the data files to import & export to our system.
• Generating and exporting test orders to TexasWin.
• Making sure your team is updated throughout the process and addressing delays occurring on either side.
• Working with you and TexasWin to troubleshoot any unexpected issues that arise after launch.

Timeline

A standard integration of the products and prices data flows will take approximately 2-4 weeks to get up and running. 

Integration monitoring

Once the connector is set up, you will have access to the Integration center to manage and monitor your integration with a set of tools:

• access to task logs files for continuous monitoring and troubleshooting (e.g. see if a missing EAN13 or retailer reference is preventing an order from being exported)
• triggers task manually to push and pull data on-demand
• preview data before actual import (only available on some connectors)