Selecting your stock control mode

Placing orders based on stocks is one of the core features of Le New Black. It allows brands to manage their reorders and permanent items distribution alongside with their pre-orders in the same interface.

When deciding to start selling stocks on Le New Black, you may choose between 2 modes to manage your stock levels. These modes mostly differ in the way Le New Black evaluates stock allocation, which directly affects the ATS ("available-to-sell") customers can place orders on.

Before reviewing these modes, let's remind how ATS is defined:

Available-to-sell = Stock level - Allocation level
Stock level = the stock quantity registered in Le New Black
Allocation level = the orders quantity to reserve registered in Le New Black

Deciding which orders to allocate quantities for depends on the control mode we will review now:

Simple stock control
Time-based stock control

1. Simple stock control

In this mode, inventory movement is managed within Le New Black, which means stock level is updated upon order confirmation/cancelations.

Pending orders may be allocated or not. This is to be defined in your account settings, under the Inventory tab, and will affect the way ATS is calculated.

If pending orders allocation is ON:

Available-to-sell = Stock level - Allocation level

If pending orders allocation is OFF:

Available-to-sell = Stock level

A classic sequence for a given EAN with pending allocation ON is:

stock level is defined to 10 for EAN 123, there is no pending order so far -> ATS=10 (10-0)
order is placed on EAN 123 / Qty=5 -> ATS=5 (10-5)
order is confirmed-> ATS=5 (5-0)
stock level is updated to 4-> ATS=4 (4-0)
...

A classic sequence for a given EAN with pending allocation OFF is:

stock level is defined to 10 for EAN 123, there is no pending order so far -> ATS=10
order is placed on EAN 123 / Qty=5 -> ATS=10
order is confirmed-> ATS=5
stock level is updated to 4-> ATS=4
...

2. Time-based stock control

In this mode, no inventory movement is done in Le New Black, which means stock level is never updated by Le New Black itself.

Pending orders may be allocated or not. This is to be defined in your account settings, under the Inventory tab, and will affect the way ATS is calculated.

If pending orders allocation is ON:

 Allocated orders = Pending + Confirmed + Invoicing + (Closed with confirmation timestamp > inventory timestamp)

If pending orders allocation is OFF:

 Allocated orders = Confirmed + Invoicing + (Closed with confirmation timestamp > inventory timestamp)

A classic sequence for a given EAN with pending allocation ON is:

stock level is defined to 10 with timestamp 2019-06-25T12:00:00 -> ATS=10
order is placed on EAN 123 / Qty=5 -> ATS=5 (10-5)
order status is updated to confirmed -> ATS=5 (10-5)
order status is updated to invoicing -> ATS=5 (10-5)
order status is updated to closed -> ATS=5 (10-5)
remote system confirms by API the ordered quantity 4 with timestamp 2019-06-26T11:00:00 -> ATS=6 (10-4)
stock level is defined to 6 with timestamp 2019-06-26T12:00:00 -> ATS=6

Inventory management

1. Simple stock control

2. Time-based stock control

Comments

Inventory management

1. Simple stock control

2. Time-based stock control

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